Jubilee Registration Process
Registering for Jubilee is as simple a 1-2-3! These steps have been created to help your Jubilee registration process go as smoothly as possible!
Step 1: Send in your $200 Initial Deposit.
This should be done as quickly as possible to make sure your group gets in before the conference sells out. This non-refundable deposit will secure your space with an estimated number of attendees until July 1st. Once we have processed your registration, your group will be assigned a confirmation number that will be used in all future registration activities. The $200 deposit will be applied to your final balance provided your initial estimated number does not drop by more than 50%. If you are already sure of your exact number of attendees, you may choose to skip this step and start with step 2.
Step 2 : By July 1st, send in Reservation Form & Rooming List with non-refundable per person deposits.
For groups using our accommodations, the deposit is $75 per person. If your group is Conference Only (no lodging), the deposit is $40 per person and a Reservation Form is still required. We must have this step completed by all groups. The registration deposits are non-refundable and if canceled cannot be applied to a groups’ balance, however they can be transferred to another person as their deposit only. Rooms for the conference will be assigned on a first come, first serve basis, so it is very important to meet this deadline. Jubilee cannot place your group in a hotel until we have received this deposit and a completed Reservation Form & Rooming list. This step may not be completed by phone.
After July 1st, reservations will continue to be accepted as long as space is available.
All spaces for this event are subject to availability. Once registered you will be permitted to add people to your total as long as space permits. However, once rooming assignments are completed, additional rooms at the same property may not be available. Please call our office to verify availability when adding persons after hotel assignments are received. All changes to your account must be in writing by email, mail or fax.
Step 3 : By September 1st, send in your Final Balance.
Balances cannot be paid at the conference. Balance payments are refundable if canceled in writing by September 19th. Please refer to the Cancellations and Refunds Section for complete details.
Questions or comments? Please call 1-800-616-8863 for assistance.
Housing Information
Housing for Jubilee is provided in quality hotels and motels in the Gatlinburg/Pigeon Forge area. Sometime after we receive your rooming list and per person registration deposits your group will be assigned a hotel. Your entire group will be staying in the same hotel, groups will not be split up. Your hotel’s proximity to the conference center will be assigned on a first come, first serve basis and could range from a few blocks to several miles away from the conference center. Each group is responsible for their own transportation and parking from their hotel. Gatlinburg trolley service is available to many areas for a nominal fee. Jubilee will not be able to handle specific requests for hotels or guarantee locations. Groups with very specific hotel needs will be better served to book their own accommodations and pay the conference only price. Please note, a $35 per person processing fee will apply to any group that decides to book their own accommodations after submitting a rooming list and $75 per person deposits.
Questions or comments? Please call 1-800-616-8863 for assistance.
Cancellation Policy
Unfortunately, situations arise prohibiting the attendance of registrants at the conference. For the benefit of all parties and in a spirit of clear communication, the following schedule will be applied without exception to all cancellations:
- Cancellations received prior to September 19th - 100% of monies paid less all non-refundable deposits will be refunded by check.
- Cancellations received between September 20th and September 26th - 50% of monies paid less all non-refundable deposits will be returned in the form of a credit for use at a future Jubilee conference.
- Cancellations received between September 27th and October 10th - 25% of monies paid less all non-refundable deposits will be returned in the form of a credit for use at a future Jubilee conference.
- Cancellations must be received in writing by the end of each date listed above in order to be considered for refund or credit, no exceptions.
- All deposits including $200 Initial Deposit and Per Person Registration Deposits are strictly non-refundable.
- Canceled Per Person Registration Deposits can be used for another person as their deposit, but cannot be transferred toward final balances.
- Jubilee Conferences cannot be held responsible for events beyond control prohibiting your attendance, including weather and terrorism related causes.
- All requests for refunds of any type including Overpayments must be requested in writing by October 10th, 2014.
- Any discounts not applied will not be eligible for a cash refund or credit.
- All refunds and credits will be issued approximately 30 days after the conference.
Questions or comments? Please call 1-800-616-8863 for assistance.
